Position: Wellness Center Administrative Assistant
Opening date: September 7, 2021
Closing date: September 21, 2021
Department: Wellness
Reports Directly To: Health & Wellness Director
Status: Non-exempt; Part-time Temporary
Salary: $14.00 - $18.27
Summary Of Duties:
- Work under the guidance of the Director of Health & Wellness to support the daily operations of the Wellness Center (Program Assurance under I.H.S.).
- Provide professional and responsive customer service.
- Facilitate the delivery of medical services to students and/or dependents according to the Wellness Center’s scope of work under the Indian Health Service Contract.
- Remain current and adhere to legal requirements that affect students in higher education (i.e., FERPA, HIPPA, ADA) and/or all governing guidelines related to the UTTC community.
- Prepare and submit accurate reports, documentation and correspondence in a timely manner.
- Interact with networking systems on/off campus.
- Process departmental expenses in a timely manner.
- Provide reports, when requested, on the number of patients seen or referred. (PCC Form)
- Demonstrate expert job knowledge and application of accurate and up-to-date ICD-10–CM and HCPCS codes for services provided.
- Check, sort and prepare mail.
- Manage the filing system of Student Health medical records as directed by the Student Health Coordinator and Wellness Counselors.
- Work with Property and Supply on inventory records and order supplies when necessary.
- Utilize desktop computer, fax machine, shredder, copier, electric typewriter, telephone, calculator, and handle general maintenance on equipment.
- Utilize Microsoft office software.
- Record minutes at all-staff meetings bi-weekly and disseminate to team members.
- Other duties as assigned.
Supervisory Responsibilities: None
Working Conditions:
- General office conditions, working hours 8:00 a.m. to 5:00 p.m. with a one-hour lunch Monday-Friday.
- May need to work additional hours as the need arises.
Physical Demands:
- Must be able to sit for long periods of time.
- Must be able to lift to 50 lbs.
- Must be able to go up and down stairs.
- Must be able to work under pressure.
Minimum Qualifications:
- Associate degree with no work experience, or high school diploma or GED with three (3) years of work-related experience; associate degree in medical office or business technology field preferred.
- Must have a ND Driver’s License and be insurable by UTTC’s insurance career.
Knowledge & Skills:
- Certificate in business office or computer technology preferred; prior experience with similar or related function preferred, but not required.
- Experience working with Microsoft Office (Word, Excel): knowledge of medical records preferred.
- Excellent interpersonal and communication skills.
- Punctuality and reliable attendance.
Required Documents:
- UTTC application
- Cover letter
- Resume
- ND Driver License